Talks (including online talks and short talks)

All in person talks will be hybrid, with Zoom streaming and full Q&A participation for online attendees. To accommodate the hybrid format, slightly different logistics are involved for virtual and in-person talk presenters.

• All full talks (in person and online) will be 20 minutes + 10 minutes of discussion
• Online short talks (virtual poster-equivalent) will take place in parallel session, with 10 minutes time slots (~5 minutes presentation + ~5 minutes discussion)

Virtual Presenters

• You will share your own screen on Zoom as standard at online conferences. We assume everyone is familiar with this by now, so won’t provide further details here unless anyone asks for them. (Be sure to select ‘share audio’ if you have any sounds to play back.)
  Please join your session about 10 minutes prior to official start so our tech-host can designate you as co-host and you can try out screensharing!
  

In-person Presenters

We will use the in-room computer(an iMac) in the lecture hall we’re in to stream to Zoom. You can use that computer to project your slides, and that is our preferred option to streamline transitions between talks. But it is ALSO possible to present from your own laptop, which requires you to join the Zoom meeting and present as you would at an online conference. 

Either way, we ask you to share your presentation files (power point, pdf, keynote) with us via the dropbox upload link emailed to you (for backup if you’re using your own laptop) by Wednesday noon for Thursday talks and Thursday noon for Friday talks. (If you’re using google slides, make your presentation publicly available and share the link with us by email.)

Please come to the podium before your session to make sure everything is ready to go for your talk! A tech-host will be available 10-15 minutes before to get everyone set up (or else just flag one of us organizers down). A few further important details below – please reach out if you have any questions!

Using the in-room iMac:

We’ll have your presentation ready on the computer and you can jump right in with your talk without worrying about logistical hiccups. The only restriction is that presenter notes cannot be used in this setup, as the notes would be shared with the Zoom audience.
For anyone planning to use their own laptop, this will be the fall back option, so be ready to switch to it if need be.

Using your own laptop:

• You have to join the Zoom meeting for the conference, so be sure to have Zoom up to date, the link at the ready, confirm that you have local wifi access (eduroam works here; other wifi-details will be shared on website shortly), and join the meeting before you come up. 
  
• DO NOT join audio of the Zoom meeting, as the audio will be run through the in-room sound system.
  
• If you have sound to share in your presentation, be sure to select share sound when screen-sharing on Zoom. Also, to avoid sound from coming out of your laptop speakers (which would be picked up by the in-room mic and cause feedback), we’ll have a headphone jack at hand that you can plug in to your laptop.

Don’t hesitate to reach out if you have any questions (preferably on EdDiscussion, so others can benefit from any issues discussed there).

Posters (in person)

There will be two poster sessions (one on each in person day). We will have easels and poster boards, which are 4 feet x 3 feet (so that is the maximum poster size).

We’ll have people assisting with materials to put up posters and pointers to individual poster locations starting at 1pm in the lobby in front of the SAIL room , and posters can stay up until the end of the coffee break at 3pm.